How do I post items associated with my Xero inventory item code?

  1. Click into your document and select ‘Manage Rule’ -> ‘Create Rule’
  2. Select your export integration and fill in your Workflow export settings. Do note that it is essential to fill in these before proceeding to your Xero Settings. 
  3. Xero Settings: The default setting that would be applied to your documents for your Item options.
  4. Next, double check your Document Settings to ensure that they are inputted correctly
  5. Rounding Error Settings: You have an option to automatically generate a rounding figure should there be a variance in tax computed by Xero v.s. Your Invoice. The rounding error is the difference between Line Items + Tax and Invoice Total. Pro Tip: Tolerance amount is subjective, and most businesses prefer below $0.05. 
  6. Type of Export: To set up Item Options, you should select Multiple (Line items) and refer back to your document under ‘Tables’ 
  7. Item Options: Item Option Identifiers in your rule should be matched to the extracted results in the Line Item Table.
    • Toggle Exact Matches Only to either read for a substring in your line item or apply Item Option only on Exact Matches.
      • Turn off Exact Matches Only if you would like to read for a substring.
        • Exact Matches Only Toggle OFF
        • Identifier = “Greek Yoghurt” 
        • Item Option settings apply to both “Greek Yoghurt Non Fat 500g” and “Greek Yoghurt Vanilla 250g”
      • Turn on Exact Matches Only if you would like the entire line to match.
        • Exact Matches Only Toggle ON
        • Identifier = “Greek Yoghurt Non Fat 500g” 
        • Item Option settings apply to “Greek Yoghurt Non Fat 500g” and not “Greek Yoghurt Vanilla 250g”

8.    Save rule.